K inventory allows you to optimize the monitoring of your equipment. You can create fields of various types (text, drop-down list, number, etc.).
What’s more, thanks to K-inventory, the data in your fields can be filled in automatically, making your updates more reliable and saving you precious time.
Below you’ll find a list of the types of fields that can be created, as well as the automatic updates performed directly in the reference file.
Text field
- Order number -> Entered when creating an order.
- Name of last intervention -> Updated each time an action is performed on the reference (removal, relocation, inventory).
- City -> Required if the reference is present in a City folder.
- Building -> Entered if the reference is present in a Building category file.
- Floor -> Required if the reference is present in a folder of category Floor.
- Room -> Required if the reference is present in a Room category folder.
Price type field
- Purchase price -> Used to be integrated into a field of type Formula Used to calculate values (e.g. depreciation) using other fields.
Drop-down list field
- Status -> Automatically updates the status of an equipment reference in interventions:
- Output: “Reserved” – “Destroyed“, …
- Moved: “Reserved” – “In transit“
- Inventory: “Missing“
- Order receipt: “Material new“
- Stock name -> Enables you to move the reference to a specific stock from its product file.
- Cabinet -> Enables you to move the reference to a specific cabinet from its product file.
- Shelf -> Enables you to move the reference to a specific shelf in the product file.
- Brand / Model -> Allows you to create part number associations with a defined equipment model.
Example: When purchasing an HP – 840G10 notebook, a mouse and keyboard can also be taken out automatically and
.
Autocomplete type field
- Assigned to -> Entered when assigning a piece of equipment to a recipient.
Example: a member of staff, a service, a department, etc. - Stock name -> Enables you to move the reference to a specific stock from its product file.
- Cabinet -> Enables you to move the reference to a specific cabinet from its product file.
- Shelf -> Enables you to move the reference to a specific shelf in the product file.
- Brand / Model -> Allows you to create part number associations with a defined equipment model.
Example: When purchasing an HP – 840G10 notebook, a mouse and keyboard can also be taken out automatically and
.
Date field
- Delivery date -> Entered when an order is received.
- Stock entry date -> Entered for “In stock” equipment when it is created or modified.
- Stock removal date -> Entered for “Out of stock” equipment when it is created or modified.
- Allocation date -> Entered when an item of equipment is allocated to a recipient
Example: an employee, a service, a department, etc. - Return date -> Entered when a piece of equipment is returned by a recipient
Example: an employee, a service, a department, etc. - API update date -> Entered when updating a reference from an external tool.
- Order date -> Entered when an order is created.
- Creation date -> Entered when the reference is created.
Number field
- POID -> Order identifier, entered when an order is created.
- Quantities ordered -> Entered for products currently being supplied.
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