Manage incoming orders

HomeDocumentationINTERVENTIONSManage incoming orders

Carry out an order acceptance procedure

5 views /  0 like /   admin/

Functionality Carry out an order acceptance operationfeature in the K inventory management software makes receiving items quick and easy.

 

This feature is only available on the Web version.

 

1. In the left-hand menu, click on the icon Interventions intervention

 

2. Go to Task managementclick on the Edit icon of one of the order reception operations to be carried out.

 

3. On the task, Perform receptionclick on the Three points action button, then on the Open

 

4. In Materials to be receivedclick on Product to display the list of all product-type items to be received.

 

All products will be grouped in a single line.

Equipment is sorted by the item name created in step Items to be received.

 

To facilitate the processing of interventions, four counters display the status of references inventoried, issued, moved or received:

  • Expected: Number of references yet to be scanned or filled in
  • Scanned: Number of references correctly scanned or filled in
  • Not planned: Number of references not having a quantity identical to the information entered when the intervention was created.
  • Unknown: Equipment not referenced in the database and not provided for in the intervention.

 

RECEIVING A PRODUCT TYPE REFERENCE

5. Click on the scanner icon to open the input field.

 

6. Scan a product barcode or identifier

 

For a product, you can directly enter the quantity to be received in the field Quantity

 

receipt order chose quantity

Input pop-up after scanning a product ID or barcode

 

7. Repeat the same action for all products to be received.

 

Automate order reception on the K inventory online inventory management applicationReceiving product-type items

 

8. Once all product-type items have been received, in Materials to be acceptedclick on Equipment items to display the items to be accepted.

 

To cancel the scan of a reference or the quantity entered, click on the checkbox of a reference Delete scan, then click on the icon basket

 

RECEIVING AN EQUIPMENT TYPE REFERENCE

For a reference of type Equipment, an order can be created in two ways:

  • With import file, to list identifiers and barcodes of items to be received
  • Without an import file, item identifiers and barcodes will be filled in at the receiving stage.

9. Click on the scanner icon to open the input field.

 

10. Scan equipment identifier Scan example

 

11. You can also scan the barcode of the equipment to be received

 

12. Repeat the same action for all the equipment to be received.

 

To carry out an order reception without an item import file, the task Import references to be received must be unchecked when the task is created.

9. Click on the scanner icon to open the input field.

 

10. Scan equipment identifier Scan example

 

11. Scan equipment barcode

 

12. Repeat the same action for all the equipment to be received.

 

Scanning equipment part numbers

 

13. Save your changes with the Save

 

Once reception is complete, two automatic tasks are processed:

  • Creation of received references
  • Creation of an Excel receipt report

 

receipt orer all task completed

Final acceptance

 

14. To check that the references have been created, click on the icon in the left-hand menu, then go to the folder where the new references have been created.

 

1. In the menu at the bottom of the screen, click on the intervention

 

2. On the Interventionspage, click on one of the order acceptance operations to be carried out

 

3. In the Taskssection, click on theThree points icon and then on the View Edit icon of the task Reception execution

 

Open Task

 

 

All products will be grouped in a single line.

Equipment is sorted by the item name created in step Items to be received.

 

 

4. Select the material to be scanned by clicking on your choice in the Materials to be received section .

 

5. Go to List of productsyou can manually enter the quantity received

 

 

Or you can click on the scanner icon to scan your product and then enter its quantity:

Managing an order receipt K inventory software

 

To facilitate the processing of interventions, four counters display the status of references inventoried, issued, moved or received:

  • Expected: Number of references yet to be scanned or filled in
  • Scanned: Number of references correctly scanned or filled in
  • Not planned: Number of references not having a quantity identical to the information entered when the intervention was created.
  • Unknown: Equipment not referenced in the database and not provided for in the intervention.

 

For equipment, repeat the same process, selecting the product in the Material to be received section .

If you have previously filled in the fields for your items with the Import references to receive task , simply scan the equipment by clicking on the scanner icon and check that it is displayed in this way:

6. To scan your equipment, click on the icon scanner

 

7. Enter the barcode or ID of your equipment and press Save.

Use scanners when receiving on K inventory inventory management software

 

8. Repeat these same steps on all your equipment.

 

9. In the Tasks section of the Intervention page, click on the Three points task icon. Perform receptionthen on Close close

 

 

10. To check that your references are up to date, in the menu at the bottom of the screen, click on the home icon, then go to the folder where you received your items.

Web

This feature is only available on the Web version.

 

1. In the left-hand menu, click on the icon Interventions intervention

 

2. Go to Task managementclick on the Edit icon of one of the order reception operations to be carried out.

 

3. On the task, Perform receptionclick on the Three points action button, then on the Open

 

4. In Materials to be receivedclick on Product to display the list of all product-type items to be received.

 

All products will be grouped in a single line.

Equipment is sorted by the item name created in step Items to be received.

 

To facilitate the processing of interventions, four counters display the status of references inventoried, issued, moved or received:

  • Expected: Number of references yet to be scanned or filled in
  • Scanned: Number of references correctly scanned or filled in
  • Not planned: Number of references not having a quantity identical to the information entered when the intervention was created.
  • Unknown: Equipment not referenced in the database and not provided for in the intervention.

 

RECEIVING A PRODUCT TYPE REFERENCE

5. Click on the scanner icon to open the input field.

 

6. Scan a product barcode or identifier

 

For a product, you can directly enter the quantity to be received in the field Quantity

 

receipt order chose quantity

Input pop-up after scanning a product ID or barcode

 

7. Repeat the same action for all products to be received.

 

Automate order reception on the K inventory online inventory management applicationReceiving product-type items

 

8. Once all product-type items have been received, in Materials to be acceptedclick on Equipment items to display the items to be accepted.

 

To cancel the scan of a reference or the quantity entered, click on the checkbox of a reference Delete scan, then click on the icon basket

 

RECEIVING AN EQUIPMENT TYPE REFERENCE

For a reference of type Equipment, an order can be created in two ways:

  • With import file, to list identifiers and barcodes of items to be received
  • Without an import file, item identifiers and barcodes will be filled in at the receiving stage.

9. Click on the scanner icon to open the input field.

 

10. Scan equipment identifier Scan example

 

11. You can also scan the barcode of the equipment to be received

 

12. Repeat the same action for all the equipment to be received.

 

To carry out an order reception without an item import file, the task Import references to be received must be unchecked when the task is created.

9. Click on the scanner icon to open the input field.

 

10. Scan equipment identifier Scan example

 

11. Scan equipment barcode

 

12. Repeat the same action for all the equipment to be received.

 

Scanning equipment part numbers

 

13. Save your changes with the Save

 

Once reception is complete, two automatic tasks are processed:

  • Creation of received references
  • Creation of an Excel receipt report

 

receipt orer all task completed

Final acceptance

 

14. To check that the references have been created, click on the icon in the left-hand menu, then go to the folder where the new references have been created.

 

Mobile

1. In the menu at the bottom of the screen, click on the intervention

 

2. On the Interventionspage, click on one of the order acceptance operations to be carried out

 

3. In the Taskssection, click on theThree points icon and then on the View Edit icon of the task Reception execution

 

Open Task

 

 

All products will be grouped in a single line.

Equipment is sorted by the item name created in step Items to be received.

 

 

4. Select the material to be scanned by clicking on your choice in the Materials to be received section .

 

5. Go to List of productsyou can manually enter the quantity received

 

 

Or you can click on the scanner icon to scan your product and then enter its quantity:

Managing an order receipt K inventory software

 

To facilitate the processing of interventions, four counters display the status of references inventoried, issued, moved or received:

  • Expected: Number of references yet to be scanned or filled in
  • Scanned: Number of references correctly scanned or filled in
  • Not planned: Number of references not having a quantity identical to the information entered when the intervention was created.
  • Unknown: Equipment not referenced in the database and not provided for in the intervention.

 

For equipment, repeat the same process, selecting the product in the Material to be received section .

If you have previously filled in the fields for your items with the Import references to receive task , simply scan the equipment by clicking on the scanner icon and check that it is displayed in this way:

6. To scan your equipment, click on the icon scanner

 

7. Enter the barcode or ID of your equipment and press Save.

Use scanners when receiving on K inventory inventory management software

 

8. Repeat these same steps on all your equipment.

 

9. In the Tasks section of the Intervention page, click on the Three points task icon. Perform receptionthen on Close close

 

 

10. To check that your references are up to date, in the menu at the bottom of the screen, click on the home icon, then go to the folder where you received your items.

 

 

 

To continue browsing, here are a few articles related to this page: